HVAC Companies · California
VERA for HVAC Companies in California.
You didn't get into HVAC to spend your nights chasing renewals and quotes. VERA takes the desk work off your plate. The California filing and payroll rules below are the ones VERA works from.
California requirements
What the state actually asks of you
Read from the same tables VERA uses when it drafts your formation paperwork and runs payroll. Last checked 2026-01. Fees and deadlines change, so confirm against the agency before you file.
Filing office
California Secretary of State, Business Programs Division
LLC document
Articles of Organization (Form LLC-1), $70
Corporation document
Articles of Incorporation, $100
Ongoing report
Statement of Information, biennial, $20
Trade name (DBA)
Filed with the county
Payroll withholding
California uses bracketed withholding that VERA does not model, so you set the rate per employee or use a payroll provider for it.
Every state requires a registered agent with a physical street address in that state, available during business hours. You can be your own agent if you have an address there, but it becomes public record and it means being reachable in person on a workday.
What VERA does
The office work, off your plate
You didn't get into HVAC to spend your nights chasing renewals and quotes. VERA takes the desk work off your plate.
Seasonal campaigns
Never miss the spring AC or fall heating window. VERA drafts the tune-up campaign to your past customers at the right time.
Membership renewals
Know exactly which service agreements are expiring and send the renewal - before the coverage lapses and the customer walks.
Emergency dispatch
When a no-heat or no-cool call comes in, VERA finds the next open slot and drafts the ETA so nobody sits waiting.
Replacement quotes
VERA tracks every open replacement estimate and drafts the follow-up - including financing - so big jobs don't go cold.
Getting paid
Know exactly who hasn't paid and send friendly reminders in seconds - not next weekend.
Daily briefing
Start every morning knowing what needs your attention, ranked by what matters - emergencies first.
California markets
Where hvac companies run VERA in California
Every market below is the same product under the same state rules. The pages differ in the towns they cover, not in what VERA does.
Questions
VERA for hvac companies in California
Does VERA handle California payroll withholding?
California uses bracketed withholding that VERA does not model, so you set the rate per employee or use a payroll provider for it.
Will VERA contact my customers without permission?
No. VERA never sends a message, posts content, or charges a card on its own. It drafts everything and waits - you approve, edit, or decline every action.
Does it work with ServiceTitan?
Yes. VERA connects to ServiceTitan, QuickBooks, Google Calendar, Google Business Profile, Stripe, and the other tools HVAC companies already run on. You connect by signing in - no API keys.
Can VERA run my seasonal tune-up campaigns?
Yes. VERA knows when AC and heating season are turning, drafts the tune-up campaign to your past maintenance customers, and queues it for your approval so early-season slots fill up.
Can it keep my maintenance memberships from lapsing?
Yes. VERA watches every service agreement, flags which ones are expiring, and drafts the renewal notice with a card-on-file link. Nothing sends until you approve it.
Other states
VERA for hvac companies, everywhere else
The product is identical in every state. Only the filing and withholding rules on this page change.
See what VERA can do for your business.
Try it with the built-in demo data, no credit card, no API keys. VERA proposes the work and waits for your approval before it acts.